TIMBERON WATER & SANITATION DISTRICT MINUTES FOR THE MEETING OF AUGUST 20, 2005 A regular meeting of the Timberon Water & Sanitation District Board of Directors was held on August 20, 2005 at 10:00 AM in the community center. Board members present were Joan Schug, Tom Tannehill, Betty Phillips, Larry Hanson, and Sid Benson. Minutes of the July 16th and August 4th of 2005 meetings were read and approved. Betty Phillips read the Treasurer's Report for July of 2005. Old Business: Betty Phillips moved to rescind Resolution 03/04-020, to apply to PRC for standby late fee and interest. Larry Hanson seconded the motion. After Tom Tannehill read the resolution, the motion to rescind it passed unanimously. Bill Gideon announced that the board of directors has voted to foreclose on properties with outstanding standby fees. Property foreclosure will be done instead of standby late fee and interest. Three proposals were received for on call engineering services. Tom Tannehill read the evaluation criteria. Each board member handed an evaluation to Bill Gideon who tallied the results. Souder Miller Associates scored 509, Engineers Inc. scored 500, and Larkin Group scored 472 points. Sid Benson moved to award the contract to Souder Miller Associates and Tom Tannehill seconded it. The motion carried unanimously. Bill Gideon will discuss expectations and award the contract to Souder Miller Associates. Larry Hanson moved to give the general manager a 5% merit increase with another performance review in three months. The motion died for lack of a second. Tom Tannehill moved to give the general manager a 5% increase with no additional review. The motion passed with Joan Schug, Tom Tannehill, Sid Benson and Betty Phillips voting in favor and Larry Hanson opposed. New Business: The Budget Committee met on August 2nd and prepared a budget adjustment to change some items in the 2005/2006 Fiscal Year Budget. Betty Phillips read Resolution 05/06-002 and moved to accept it. Tom Tannehill seconded the motion. Larry Hanson asked why administration expenses increased. Betty informed him that the audit would be paid entirely by Administration and that two years worth of audits would be paid in this fiscal year because the 03/04 Audit will not be paid for until it is finished. The estimated beginning balances were replaced by actual beginning balances. The resolution passed unanimously. Bill Gideon presented the General Manager’s Report. Committee Reports: Bill McCullough announced that the Parks and Recreation Committee met to elect a new chairman. They will not meet again until the bylaw revisions are completed. Tom Tannehill announced that the bylaws are being refined to eliminate redundancy. The committee consists of Bill McCullough, Joe Mainello, Debbie Goss, and Bill Gideon. Betty Phillps is serving as an alternate Board member. There was discussion about the use of committees. Joan Schug called on Scott Cummings to update the community on a recent water problem in the southern areas of Timberon. He reported that the leak was repaired and they had to wait for concrete to dry. The water was turned back on Saturday morning. Director Remarks: Fran Trendler reported for Timberon Development Council. The drapes for the community center are finished and will be installed soon. BLM did not allow as much money to clear parks in Timberon as TDC had hoped for. Arden Schug announced that fire restrictions have been rescinded. He thanked TDC for donating property on High Meadow for a fire department sub station. Agenda Request: Gary Scott expressed concern about Timberon becoming a trailer court. He asked the board to pass a resolution prohibiting the storage of vehicles on the side of roads in Timberon. The board felt that the Sheriff’s Office could enforce this issue without them passing a resolution with no enforcement power. Bill Gideon will write a letter to the owners of the trailer on Trinidad asking them to move it. Gary commended Gary Goss and Scott Cummings for their good work on the water system. He asked that the board explain why the roads are not being graded on a regular schedule. The board agreed that the roads need work. BF Adams thanked Richard Rodriguez for volunteering to grade the roads. He invited everyone to join the REAP committee of TDC. They are committed to providing factual answers to questions regarding our community. The latest question involves a strange animal seen in Timberon. They have determined that it is a Jaguarundi. An animal found very rarely in this area. Barbara Troublefield stated that a questionnaire was sent to golfers participating in the Thorpe Classic and 100% said they would like to come back to Timberon. Joan Schug commended Bob Troublefield and Lisa Cline for their work on the golf course. Director’s Remarks: Larry Hanson was glad to see the large attendance. He also thanked Deputy Braziel for attending. Tom Tannehill reminded everyone to stay for a town hall meeting immediately after the TWSD meeting adjourned. Betty Phillips announced that there would be a celebration for the new road into Timberon on Saturday, September 10th. Everyone is encouraged to attend. Joan Schug added that the road ceremony will begin at 11 am. The meeting was adjourned.