TIMBERON WATER & SANITATION DISTRICT MINUTES FOR THE REGULAR MEETING OF FEBRUARY 16, 2008 A regular meeting of the Timberon Water and Sanitation District Board of Directors was held on February 16, 2008 at 10:00AM in the community center. Board members present were Mal Long, Glenda Gentry, Shirley Holstrom, Richard Dysart and Arden Schug. Chairman Long called the meeting to order at 10:15am and called for any additions or corrections to the agenda. There were none. Yvonne Ross read the minutes of the special session and the work session on January 12, 2008. Richard Dysart made a motion to accept the special session minutes, Shirley Holstrom seconded and it passed unanimously. There were a few spelling errors to the work session minutes and Shirley Holstrom moved to accept them with corrections, Richard Dysart seconded and it passed unanimously. The January 19th minutes were read, it was stated that Arden declined the nomination for Vice-Chair. Richard Dysart motioned to accept the minutes with corrections, Glenda Gentry seconded and it passed unanimously. The February 4th Special Session was read, there was a spelling error on Mr. Ray Backstrom’s name and the word “sitting” will be changed to “located”. Shirley Holstrom moved to accept the minutes with corrections, Arden Schug seconded and the vote was all in favor. Ken Bradshaw gave the Manager’s Report. He informed everyone that the Boil Water Order was lifted; only one water test in eighteen had failed, and the spring water and the well water have been separated. Five hundred foot of pipe has been replaced in T-15 due to very bad leaks; water should be restored by Monday. In addition, Gary Scott’s pipe will be repaired by early next week. Shirley Holstrom gave an account of the Bank balances for the treasurer’s report. Old Business: The Manager’s performance was the only item discussed in the closed meeting of January 19, 2008. No other action was taken. Under “Volunteers-compensation”, Glenda Gentry said that our attorney, Mr. Behles is of the opinion that paid volunteers are no longer volunteers. New Business: Arden Schug asked that any Board Members who attend any meeting or hearing to give a written report to update the other members. Glenda Gentry added that if it was a court hearing, the whole Board should attend. The “Present Advice Notice #11” item was moved down the agenda until after the Town Meeting Presentation, as requested by Arden Schug and agreed to by Shirley Holstrom and Dick Dysart. Shirley Holstrom explained the “Call When Needed” contracts, they would be legal and used only when necessary. Arden Schug suggested giving them to the General Manager to use at his discretion. Under “Seek Advice from Judy Amer on Stand by Fees”, Glenda Gentry had received communications from our attorney regarding his exchanges with John Gallegos and Judy Amer of the DFA and had copies put in the Board members’ boxes. She suggested they read this privately as it is privileged communications. The Discover Timberon Inc. Lease will need to be renegotiated and rewritten closer to the New Mexico State Law in order not to violate the anti-donation law. Glenda Gentry stated that Robert Apodaca, Director of the Department of Finance and Administration recommends TWSD submit their contracts and leases for their approval. A meeting is set up with Otero Electric for February 25th at 10AM to address the problems of the electric bill at the Lounge. Glenda Gentry made a motion to issue the thirty days notice for a rewrite of their lease. Dick Dysart seconded, there was discussion and it passed unanimously. A short break was called to set up for the Water Rates Study Committee’s Town Meeting Presentation. Arden Schug explained the need for higher water rates through the power point program. There was a lengthy question and answer period. The meeting continued at 11:35AM, the Advice Notice #11 to Public Utilities Commission was next on the agenda. Glenda Gentry moved to accept the Advice Notice #11, Richard Dysart seconded, there was discussion and the vote was Shirley Holstrom-Aye, Dick Dysart-Aye, Glenda Gentry-Aye and Arden Schug abstained due to not being indemnified. The motion carried with three ayes. The Chairman did not vote. Directors Remarks: Dick Dysart asked for more participation in the committee meetings and thanked everyone for coming today. Shirley Holstrom said a big thank you for letting her become part of the community and believes we can make our property more valuable and a wonderful place to live. “Thank you for coming” from Glenda Gentry. Arden Schug also thanked everyone for their involvement in the meeting and asked for patience, as this is a difficult time for TWSD right now. Mal Long expressed his appreciation for the Water Rate Study committee, especially Kris Wheeler who is the only person not on the Board. Agenda Request: Helene Cook was not in attendance and will be added to next month’s agenda. Bill Curtis asked the Board if there were steps taken in the new water rates for encouraging water conservation. The answer was that “Yes, they are in place”. Debbie Goss asked if the Board could give DTI three or four months notice in the event they have to move their liquor license. Law requires DTI to post for three months prior to moving to another location. B.F. Adams wanted clarification on how to present an agenda request. Glenda Gentry said that anybody who sends a written request by the work session date may be put on the agenda. Meeting adjourned at 11:40AM. Submitted by Yvonne Ross Secretary of the Board Approved by: _____________________________________ Mal Long, Chairman TWSD Board of Directors 1