TIMBERON WATER & SANITATION DISTRICT MINUTES FOR THE MEETING OF MARCH 15, 2008

A regular meeting of the Timberon Water and Sanitation District Board of Directors was held on March 15, 2008 
at 10:00AM in the community center.   Board members present were Mal Long, Shirley Holstrom, Richard 
Dysart, Arden Schug and Glenda Gentry.

Chairman Long called the meeting to order at 10:05am. 

Glenda Gentry moved to hold a closed session to discuss pending and threatened litigation, Dick Dysart 
seconded and there was discussion.  The vote was unanimous and the motion carried, the Board went into a 
closed meeting at 10:10am.

Chairman Long resumed the meeting at 10:52am with the reading of February 11th, 12th and 16th 2008 minutes.  
Dick Dysart made a motion to approve the minutes of February 11th as read, Shirley Holstrom seconded and the 
vote was all in favor.  Dick Dysart motioned to accept the February 12th minutes, Glenda Gentry seconded and it 
passed unanimously.  Glenda Gentry said the minutes of February 16th should be corrected and re-read before 
approving them.

Ken Bradshaw passed on the Manager’s Report; he said that his topics would be discussed during the course of 
the meeting.

Shirley Holstrom gave the treasurer’s report.
Under New Business:  Dick Dysart wrote a draft for the RFP for Master Plan and gave it to Arden Schug for 
review.

Arden Schug said that Mario Gonzalez from NM Rural Water will repair the valve that is hammering at the 
filtration plant, instead of having to buy a new one.

Dick Dysart made a motion to pay the annual dues to the NM Rural Water Association, Arden Schug seconded 
and the vote was four ayes without the chairman’s vote.  Glenda Gentry moved to appoint a delegate and an 
alternate delegate to the NMRWA.  There was discussion regarding the conferences and seminars.  Arden Schug 
and Shirley Holstrom volunteered to be delegates, Dick Dysart seconded and the vote was all five in favor.

A letter to DTI was prepared and read by Dick Dysart intended for sending to notify of renegotiation of their 
lease.

Arden Schug recommended for one member of the Board to negotiate the Golf Course Management Contract.  
There was discussion and Shirley Holstrom offered to meet with Jesse Duckett to facilitate the golf course 
opening.

Glenda Gentry spoke on the FEMA contracts and delays of starting the actual work.  She said that the extension 
has been granted for a year, all the reports were sent timely and the recommendations are being followed.
There was much discussion on leasing to the Library, concluded with needing to get more information from the 
state laws regarding rent and anti-donation clauses.  Arden Schug made a motion to table this for now, Shirley 
Holstrom seconded and the motioned passed unanimously.

The Water System Advisory Committee will resume regular meetings due to new grant money and all the 
decisions that need to be made.

Dick Dysart informed the Board of his findings regarding payment to the Secretary of the Board.  He found that 
they cannot pay the Secretary according to the Bylaws, NM State Statutes and the NM Labor Board.

There was a long discussion about the Board members chairing the standing committees, Shirley Holstrom read 
the Bylaws concerning the committees.  

Arden Schug requested that “Past Due Stand By Fee Notices” be sent out to recover more finances for the water 
system.  Glenda Gentry told him that a draft had been sent to NMSU law department for legal issues, they have 
not responded back.  She also stated that this was part of the Bankruptcy plan and needs to stay where it is.  
The Bankruptcy court hearing has been postponed until May 21st, there will be more information at that time.
TWSD owns several properties that can be sold, Dick Dysart recommended they be posted. There was 
discussion on how to sell them.  Dick Dysart motioned to pursue the selling of real property, Arden Schug 
seconded and it passed with a unanimous vote.

Glenda Gentry read from the WSDA on the failure to pay utilities.  
Mal Long acknowledged the other volunteers he has worked with and said it was a pleasure working with them. 
He gave the meeting over to Vice-Chair Glenda Gentry and left the building.
The swimming pool report was given by Joan Schug.  There are several issues still to deal with before the pool 
can open.     

Shirley Holstrom explained there was a step missed in applying for the rate increase with the PRC and now the 
board has to start all over again from the beginning.  More information will be required before they approve a 
new notice.  There was a great deal of discussion on the additional requirements the PRC has asked for 
including applying for a low interest loan.

Glenda Gentry addressed the closed session the Board had earlier; it was limited to the pending and a new filing 
of litigation by Mr. Beagles.  The court had turned down the first petition of the last Board election; this is the 
second contesting of the election.  No action was taken.  

Directors Remarks:  Dick Dysart thanked everyone for their helpful comments and work related to the water 
system.  He read a letter from Nora Espinoza, District 59 Representative regarding capital outlay funding the 
community center roof, a front-end loader and $120,000 for water system improvement.

Shirley Holstrom thanked all of the volunteers for everything they are doing.  Encouraged working together to 
keep the community going.  

Arden Schug explained the intent of a long agenda is to accomplish as much as possible in one meeting.  A lot of 
hard work is being done.

Glenda Gentry also thanked the volunteers for their long hours and said Mal Long was a lesson in graciousness.
Under Agenda Requests:  Helene Cook spoke about talking into the microphone when recognized.  Also asked 
about the advice notice she received from TWSD. Asked if all property owners were sent notices or only a few.  

Shirley Holstrom answered that approximately 700 customers had been sent out when the PRC stopped the 
process.  Helene was concerned with the out of state and county customers who would need more time to enter 
their protests.

Bill Curtis gave the Board a letter regarding negotiating the loss of revenue at the Motel due to water being shut 
off by the Water Dept.

David Tucker read a letter with the title of “Points to Ponder”.

Meeting adjourned at 12:55PM.

Submitted by Yvonne Ross, Secretary of the Board

Approved May 17, 2008, by TWSD Board of Directors
      TIMBERON WATER & SANITATION DISTRICT MINUTES FOR THE                                    
                                     MEETING OF MARCH 15, 2008

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